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Terms and Conditions
Terms and Conditions of Teddington Rugby Youth,
a section of TeddingtonRFC Ltd, Company No 07721127
a section of TeddingtonRFC Ltd, Company No 07721127
- Responsibilities of Parents, Coaches, Managers and Helpers Under guidance from Middlesex Rugby Football Union, Coaches, Managers and Helpers cannot take legal responsibility or act in parentis loco for players whose parent or guardian leaves them during a session.
- Gumshields / Mouthguards / Protective Equipment and Studs Teddington Youth Rugby considers mouthguards mandatory for contact rugby (U9 and above). A dental fitting service is available at home in the summer or at the club during September. Alternatively temporary mouthguards may be purchased from the kit shop. Players will not be allowed to take part in training sessions or matches if not wearing a mouthguard/shield unless the parent or guardian specifically accepts the risk of so doing. All other safety equipment must carry the ‘IRB approved’ label or it will breech the IRB standards and will not be permitted. Studs with jagged edges pose a serious danger to other players. Only studs conforming to BS6366 1983 or equivalent are allowed. Studs should be examined regularly to ensure there are no missing studs or rough edges.
- Severe Weather Clothing Parents or guardians are responsible for ensuring players come adequately equipped to cope with the weather conditions that can occur during the winter months. Parents or carers should provide additional clothing, gloves, hats and waterproof equipment.
- Tetanus Injection Middlesex RFU recommend that, if not already done so, mini-rugby players should have a preventative course of tetanus injections.
- Players Under 6 years old at 1st September in year of joining The Mini Rugby section is not a crèche. Any child of this age who is found without a Parent, Guardian or Carer on the premises will be stopped from training during that session and the matter brought to their parent/guardian’s attention. If repeated, the child and parent/guardian will be asked to leave the club for the remainder of the season, with the option of rejoining the following season.
- Medical Consent Should a Parent or Guardian not be present when a child suffers an injury then you consent to your child being taken to Hospital and receiving medical treatment if this, in the opinion of a Coach or qualified First Aider, is considered the appropriate action.
- Child Protection All coaches, helpers and administrators will be vetted as a condition of joining Teddington Youth Rugby. Failure to agree to this requirement will automatically lead to their application for membership being rejected. Any suspicious incident must be reported immediately to the Child Welfare Officer and/or Chairman.
- Management and Coaches The operation of Teddington RFC Ltd is governed by the Articles and Rules of the Club. Teddington Youth Rugby is run by a Youth Section Management Team elected in accordance with the Articles and Rules. Decisions of the Management Team are final in the operation of the section. Parents, guardians or carers are encouraged to raise any issue with the Club Directors or the Youth section Management Team. Lead Coaches are to be supported in their leadership of their age group. Any issues regarding a child (health, attendance, etc) should be brought to the Lead Coach’s attention. Membership does not guarantee selection, which is the responsibility of the age group coaching team and is dependent upon a number of factors including perceived ability, behaviour, safety, availability and attendance. Lead Coaches have the final say in selection matters and organization of the age group, but will adhere to the RFU half game rule. Parents should accept the selection policy and must accept the decisions of Lead Coaches graciously. Any of the Youth Section Management Team may be consulted should a parent have any issue with a coach or the approach of a Lead Coach.
- Behaviour Players, coaches and supporters of any Teddington RFC team are expected to uphold the traditions of the game in terms of behaviour and generosity to all players and the officials. Specifically players and supporters must not question the decisions of match officials. Swearing and abuse is specifically discouraged. Players, coaches and parents will be reprimanded for foul language and inappropriate behaviour, resulting ultimately in expulsion from the club, at the discretion of the Management Team. Codes of conduct are published on the Club website.
- Fees Parents or guardians must promptly pay for registration fees and for kit, equipment. Failure to pay registration fees within 4 weeks of a request will lead to the suspension of the family membership to TeddingtonRFC Ltd. In cases of difficulty in paying the fees, please consult the Treasurer or Chairman.
- Club Premises Parents and guardians are responsible for their children at all times. Specifically all parents, guardians and children must abide by the rules of Bushy Park. No one will be allowed into the bar area in dirty clothing. Changing facilities and showers are available and must be used if a child is to enter the main club area. Entry will be refused at Teddington RFC’s discretion. Whilst on club premises all club members are expected to behave courteously to fellow users of Bushy Park. Parents and guardians are responsible for their child’s safety on club premises and should acquaint themselves and their child with the out of bounds areas, and hazards, eg rivers, drops etc.
- Smoking TeddingtonRFC Ltd has banned smoking on club premises. Furthermore smoking near children is discouraged and specifically coaches are asked not to smoke whilst coaching or training.
- Club Support and Communication The Youth section is a volunteer organisation. All parents and guardians are expected to support the club by actively participating in the functioning of the club. Parents must notify the Registration Manager of any changes to their email, phone number and home address and update their Pitchero registration.
- Photography Several authorised sports photographers operate within the club. By registering with the club parents are giving permission for the images captured by these photographers to be published on the club or their websites. If you have specific objections then please raise your concerns with the Child Welfare Manager or Chairman. Parents taking photographs of their own children should not share these on social media where other children are shown in the image.
- Data Sharing Teddington RFC Ltd reserves the right to share its database of adult member names and addresses with third party sponsor organisations from time to time. Contact the sponsorship manager if you wish to have your details to be removed from the sponsorship database.
- Amendments Teddington RFC Ltd may amend these terms and conditions at any time subject to approval from the Youth Section Management Committee.