Teddington RFC Ltd Privacy Policy May 2018
Summary of how Teddington RFC Ltd (hereafter referred to as ‘the Club’) and the Rugby Football Union (RFU) use your

• The Club uses your personal data to manage and administer your membership and your involvement with its teams and the Club, and to keep in contact with you for these purposes.
• Some data is shared with the RFU, who use your data to regulate, develop and manage the game.
• Where the Club or the RFU rely on your consent, such as any consent the Club might seek for email marketing, you can withdraw this consent at any time.
• Data is also shared with suppliers approved by the club committee for the purposes of administering the club's activities. These include, but are not limited to, Meliora Medical Group Limited for the provision of the Return2Play injury tracking system.
• Amongst the data the Club collects from you may be medical (including injury) information. The Club will hold this where you (or your parent) have given consent, so that the Club can ensure the Club is aware of your condition and that you are supported appropriately.
• Where you work in a particular role within the game, you may be required to undergo a Disclosure & Barring Service (DBS) check using the RFU’s eDBS system. The result of this check will be input into your Game Management Service (GMS) record.

Withdrawing consent or otherwise objecting to direct marketing
Wherever the Club relies on your consent, you will always be able to withdraw that consent, although the Club may have other legal grounds for processing your data for other purposes, such as those set out above and in the Data Policy. In some cases, the Club is able to send you direct marketing without your consent, where the Club relies on our legitimate interests. You have an absolute right to opt-out of direct marketing or profiling the Club might carry out for direct marketing, at any time. You can do this by contacting the Club using the details set out below in the ‘How do I get in touch with you or the RFU?’ section.

How do I get in touch with Teddington RFC Ltd or the RFU?
The Club hopes that this privacy policy satisfies any concerns you might have about the way the Club processes your data. If you have any ongoing concerns about how the Club processes your data, you can get in touch via the contacts page on Teddington RFC Ltd website or by writing to the Club Secretary, Teddington RFC, Teddington, TW11 0EA or by emailing GDPR@teddingtonrfc.co.uk

If you have any concerns about how the RFU process your data, you can get in touch at legal@rfu.com or by writing to The Data Protection Officer, Rugby Football Union, Twickenham Stadium, 200 Whitton Road, Twickenham, TW2 7BA.